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Practice Support Team Specialist

Kansas City, MO 64112 | Work from home flexibility

Posted: 06/10/2024 Employment Type: Direct Placement Job Category: Quality Assurance Job Number: 16605

Job Description

Adaptive Solutions Group is a premier provider of information technology personnel. We provide a variety of technical professionals available for contract, contract to hire, or direct placement positions to companies in and around the Kansas City and St. Louis areas.

We are currently looking for a Practice Support Team Specialist to join our team.

  • Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.
  • Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.
  • Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.
  • Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
  • Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.
  • Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.
  • Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.
  • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
  • Effectively uses team software to log and manage workflow.
  • Shows proficiency in Education law, supporting our Education practice group: e-filing, calendar coordination, document edits, and pleadings.
  • Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.
  • Other duties as assigned.

Required Qualifications
  • High School Diploma or GED required; 2-year degree preferred.
  • 3-5 years of legal experience with a heavy focus on Education law is required.
  • Minimum typing speed of 60 wpm.
  • Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
  • Proficiency in Adobe Acrobat.
  • Previous transcription experience preferred.

Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, STD/LTD, life insurance coverage, 401k, paid vacation and holidays.

Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Job Requirements

Support Specialist

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About Kansas City, MO

Ready to take the next step in your career? Explore exciting job opportunities in the vibrant city of Kansas City, Missouri, where endless growth possibilities await! Known for its thriving arts scene, including the Nelson-Atkins Museum of Art and the Kauffman Center for the Performing Arts, along with its iconic BBQ cuisine, such as Gates BBQ and Joe's Kansas City, this area offers a unique blend of culture and charm. Cheer on the Kansas City Chiefs or Kansas City Royals at Arrowhead Stadium or Kauffman Stadium, or enjoy outdoor activities at the beautiful Loose Park or along the scenic Missouri River. Discover why Kansas City, MO is the perfect place to advance your career and experience a rich and dynamic lifestyle.