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Legal Administrative Assistant
Phoenix, AZ 85004 | Work from home flexibility
Posted: 09/25/2025
Employment Type:
Direct Placement
Job Category: Administration & Business Support
Job Number: 17270
Job Description
Legal Administrative Assistant
Adaptive Solutions Group is seeking a Legal Administrative Assistant to support a professional services team in the real estate practice area. This is an excellent opportunity for a detail-oriented and client-focused professional who thrives in a fast-paced environment.
Responsibilities
Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, STD/LTD, life insurance, 401k, paid vacation, and holidays.
Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Adaptive Solutions Group is seeking a Legal Administrative Assistant to support a professional services team in the real estate practice area. This is an excellent opportunity for a detail-oriented and client-focused professional who thrives in a fast-paced environment.
Responsibilities
- Draft, edit, and proofread documents with accuracy and attention to detail
- Coordinate new client matters, organize information, and create files
- Assist with billing processes, including time entry, drafting cover letters, generating invoices, and communicating with clients as needed
- Process vendor invoices and manage expense reimbursements
- Maintain accurate and organized records, both electronic and physical
- Manage calendars, schedule meetings, and coordinate travel while minimizing conflicts and maximizing efficiency
- Track continuing education requirements for attorneys and coordinate related documentation
- Provide administrative support such as correspondence, meeting agendas, and other project tasks as assigned
- Minimum 5 years of administrative experience in real estate, business, or related practice areas (litigation experience a plus)
- Strong typing and document editing skills
- Ability to independently resolve issues and proactively support team needs
- Excellent organizational skills with strong attention to detail
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with legal or professional services software such as time entry, document management, records management, expenses, business intake, and invoice systems
- Bachelor’s degree or equivalent professional experience
- Familiarity with tools such as iManage, Intapp, Chrome River, UltiPro, or similar platforms
- Demonstrated ability to handle confidential information with discretion
- Strong communication and teamwork skills
Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, STD/LTD, life insurance, 401k, paid vacation, and holidays.
Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Job Requirements
Legal Administrative Assistance, Excel
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