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Adaptive Solutions Group
http://www.adaptivesg.com
http://www.adaptivesg.com
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Executive Assistant
11701 Borman Dr St. Louis, MO 63146 US
Posted: 11/12/2024
2024-11-12
2025-01-02
Employment Type:
Contract
Job Category: Human Resources
Job Number: 16819
Job Description
Adaptive Solutions Group is a premier provider of information technology personnel. We provide a variety of technical professionals available for contract, contract to hire, or direct placement positions to companies in and around the Kansas City and St. Louis areas.
We are currently looking for an Executive Assistant to join our team.
Responsibilities
Required Qualifications
Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, STD/LTD, life insurance coverage, 401k, paid vacation and holidays.
Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
We are currently looking for an Executive Assistant to join our team.
Responsibilities
- Manage calendar, requiring interaction with internal and external executives and assistants via Microsoft Outlook.
- Create, maintain, and organize contacts in Outlook and CRM.
- Serve as a liaison with other departments (marketing, property management, accounting, IT, legal, etc.).
- Create and send DocuSign documents for Executives’ and clients’ execution.
- Ensure organization and appropriate filing of electronic communications.
- Coordinate travel logistics, including accommodations, transportation and meals.
- Assist with meeting preparation – gather materials, ensure proper printing, etc.
- Coordinate mailing of loan and closing documents via Fed Ex to banks and title companies.
- Organize and coordinate investor gift preparation as well as prepare and distribute Thank you/Birthday cards to investors and new clients.
- Assist with special event planning focused on investor appreciation and business development.
- Maintain files – primarily electronic, with minimal physical filing needs
- Support marketing by coordinating, creating, obtaining approval, tracking, and distributing advertising materials.
- Support Marketing team with social media planning and posting.
- Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting costs, and/or quality of service within the functional area.
- Independently create well-organized, grammatically correct communications and invitations for internal and external distribution on behalf of Principal
- Other administrative support duties as assigned.
Required Qualifications
- Bachelor’s degree in business or equivalent work experience.
- 2+ years’ work experience as an executive assistant to CEO/President/Executive desired.
- Exceptional attention to detail.
- Strong organizational, prioritization, and time management skills.
- Self-starting and able to work with minimal oversight.
- Excellent interpersonal, oral, and written communication skills.
- Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Outlook. SharePoint and Teams knowledge highly preferred.
- Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent Principal and the Company to outside parties.
- Ability to maintain strict confidentiality.
Adaptive Solutions Group offers a competitive compensation and benefits package that includes medical, dental, STD/LTD, life insurance coverage, 401k, paid vacation and holidays.
Adaptive Solutions Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
Job Requirements
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